For Organizations · Coming Soon

Accessibility and home modification bids, checked before you fund them

Organizations that commission ramps, roll in showers, widened doorways and stairlifts are usually reviewing vendor bids with no in house construction expertise. CostCheckGPT is being built to supply that expertise, using the same standard planned for every Bid Defense Memo. Not yet available.

Join Early Access

Who this is for

Nonprofits and community organizations managing accessibility upgrades across a portfolio of residences

Housing authorities and municipal programs administering modification grants

Area Agencies on Aging and Medicaid waiver administrators approving vendor work

Senior living operators and home care agencies coordinating in unit modifications

What goes wrong in accessibility bids specifically

Accessibility work has failure modes that general renovation bids do not.

What it's being built to cover

  1. 1Line item math versus stated total
  2. 2Scope measured against accessibility requirements, not just against the bid
  3. 3Allowances checked for accessibility specific materials and blocking
  4. 4Contractor license and insurance verification
  5. 5ZIP level labor and material pricing
  6. 6Documentation gaps that would fail a funding source review
  7. 7Pushback language your team can forward to the vendor

This is being designed to run on the same standard planned for the Bid Defense Memo. For the general review checklist this is built on, see how to review a contractor bid.

Program review, coming soon

In Development

Organizations reviewing multiple bids per month

CostCheckGPT is being designed to support organizations reviewing multiple bids per month with a standing review workflow. No pricing has been set. Organizations interested in this can also see CostCheckGPT for investors.

Join Early Access

Common questions

Does Medicaid cover home modifications?
Often yes, but through waiver programs rather than standard Medicaid. New York funds Environmental Modifications, commonly called E-mods, through the OPWDD, NHTD and TBI waivers. California funds them under CalAIM Community Supports. Caps commonly run $5,000 to $15,000 per participant and require documented medical necessity.
What documentation do funding sources require for accessibility work?
Most require a licensed contractor's itemized scope, one to three vendor bids, proof of license and insurance, before photos, a statement of medical necessity from a clinician, and permit records where applicable. Bids that lack line item detail are the single most common reason a submission gets denied.
How do you verify that a ramp bid meets slope requirements?
We check stated rise against stated run. ADA requires a maximum 1:12 slope, so 30 inches of rise needs 30 feet of ramp, plus a landing every 30 feet and at every turn. Bids routinely price the ramp itself and omit the landings, handrails or grading.
What is wall blocking and why does it matter for grab bars?
Blocking is solid lumber installed inside the wall so a grab bar anchors to structure instead of drywall. ADA requires grab bars to withstand 250 pounds of force. A bid that quotes grab bar installation without opening the wall is usually installing a bar that will eventually fail under load.
Can you review multiple vendor bids for the same unit?
Yes, and this is where the review is most useful. Price gaps between bids are almost always driven by scope differences, not markup. We normalize every bid to a single scope so you are comparing the same work, rather than comparing three different projects that happen to share an address.
Will this work with nonprofits and housing authorities?
That is the intent. Organizations reviewing several bids per month are the reason this page exists, and CostCheckGPT is being designed with a standardized review format so files stay consistent across properties, vendors and funding sources. Not yet available.
How fast will turnaround be for a program client?
No turnaround has been set. CostCheckGPT is in development, and the goal is a fast, standardized review for organizations on a standing workflow.
Will you contact our vendors directly?
No. The plan is for the memo to go to you, written so your team can forward it or use the pushback language as written. Staying out of the vendor relationship is intended to protect it and keep the review independent of whatever negotiation you decide to have afterward.

Related Pages

Bid Defense Memo Contractor Bid Review Guide CostCheckGPT for Investors

Get notified when accessibility bid review launches

CostCheckGPT is in development. Join early access to be notified when review of accessibility and home modification bids becomes available.

Join Early Access

Or talk to us about program review